GENERAL MEMBERSHIP MEETING INFORMATION

Meeting Schedule

Meetings are held the 3rd Wednesday of each month except for July. There is no meeting in July. The meeting for the months of March, September, and December are luncheon meeting.

Pre-Meeting Activities

A membership desk is provided for members sign-in and is the location for copies of prior month's meeting minutes, newsletters, brochures, quilt show information, etc. In addition if you want a guild pin inquire at the membership desk on how to purchase one.

A basket of the month desk is provided for members to purchase chances on a drawing for a basket of quilt related materials. This desk also serves as the exchange location for Secret Pal surprises. To join the Secret Pal program, complete a form to enter your name at the December (Christmas) luncheon and draw a form for your Secret Pal. Form will be available at the membership desk. You must join at the December luncheon if you are interested in participating.

Typical Meeting Agenda

President's welcoming comments and recognition of guests

Drawings for the basket of the month

Vote on minutes of last meeting and treasurers report and guild business. Members can place business items on the agenda by contacting the President prior to the meeting. (An abbreviated business segment is conducted at the luncheon meetings)

Members "show and tell" of their projects. (Members must see show and tell chairperson to receive there pin.)

Refreshments

Program or workshop for the month

GUIDELINES

FOR SHOW AND TELL PINS

The purpose of the pins is to promote the art of quilting.

When members bring their quilted projects for show and tell, they receive a pin to show their accomplishments.  Forms are located at the sign in desk at each meeting.  Fill out a form for each project, checking the proper category, then give the completed form to the pin chairperson, who will give the appropriate  pin and ask you to initial the form that you have received that pin.

A) Scissors Pins:

 Quilt must be 48 inches or larger on the shortest side.  Quilt can be hand quilted, tied or machine quilted. (Lap, Twin, Full, Queen or King)

B) Sewing Machine Pin:

 Quilt must be less than 48 inches on the shortest side.  Quilt can be hand quilted, tied or machine quilted. (Wall Hanging, Baby, Lap or Mini)

C) Spool of Thread Pin:

 Must be some form of wearable or miscellaneous art.

DUTIES OF CHAIRPERSONS

Basket of the Month
There are 2 baskets given each month as door prizes.  A total of $35.00 is split evenly between the two.  Quilting items such as fat quarters and miscellaneous needs are purchased at random quilt shops and placed in the baskets.  The baskets themselves are usually donated or purchased at garage sales.  We try to take advantage of sales and most quilt shop owners will give a 10% to 50% discount when told what it is for.

At the meeting, a ticket is given to each member and we draw for the baskets.  The 1st number drawn has first choice of baskets and the other basket goes to the 2nd winner.

Newsletter
First of all, it is very important that the Newsletter Chairperson attends both Board meetings and general meetings.  Although the secretary takes notes, it is important that you collect information that will be of interest in the coming newsletters, ie. coming events, those who are in need of prayers, what upcoming programs will be available for Guild meetings etc. I place my newsletter on a floppy disk as well as the hard drive and basically use my disk as a template, ready to make changes, but not having to retype a new Newsletter each month.  It is my place to call other committee members or officers for additional information I may need for the Newsletter.  I contact the President each month and ask for her letter or note to the members, obtain copy of General meeting minutes to add to the newsletter from our secretary.  Contact Hospitality Chairperson for anyone needing our prayers, contact the treasurer for any news she may have for the letter, and basically check with the ladies holding various committees to include as much information as possible each month.  Once my Newsletter is typed I try to have someone reread for typo errors etc, then the Newsletter is ready to go to print.  I purchase copy paper, go to BCC College and make copies, put together Newsletter, obtain labels from membership chairperson to place on each Newsletter, then go to the post office, purchase stamps, save receipts for any purchased items for the Newsletter then turn into the treasurer.  Then I mail off Newsletter.  Usually I try to get my Newsletter in good standing order so that once I attend the Board meeting on the first Wednesday of the month, I can add additonal info if needed and then prepare to ready for print.
 Guess that's all there is to it...pretty simple!

Publicity
The publicity's duty consists of putting announcements in the newspaper's (such as The Star  Advocate, The New Observer, and Today when space is available) alerting readers of monthly meetings and up coming events.

Block of the Month
There are many variations of this project.  The purpose is to have a finished quilt at the end of the year.  The standing idea is a different block is passed out with pattern and instructions at the regular business meeting.  For each block that is handed out we ask for one volunteer to make a block for the guild so the guild will have a completed quilt at the end of the year.

Fabric Exchange
The chairperson collects a predetermined amount for each participating member and purchases ½ yard of different fabrics for each.  She takes them home washes and irons all fabrics, cuts them into squares or strips and returns to each person a package of the assortment at the next meeting.  Each month a different theme is selected so that everyone a large variety in their stash.

Refreshments
This chairpersons is responsible for having snacks and drinks at our regular business meeting.  She shall purchase necessary paper items and utensils as needed.  She may handle the food in any way she desires be it bought, call members for donations or fix it herself.

Membership/Hospitality
The membership person greets all members and guest at the meeting.
a. Collect membership dues and turn into treasurer;
b. Create membership and mailing label list;
c. Sign up new members and make sure they receive a membership book, name tag kit, and guild pin (you should always keep at least 3 complete sets with you at each meeting);
d. Provide a sign-in sheet for members and non-members to sign in.

Photographer
Take pictures of show and tell at guilt meeting;
a. Take pictures of any special trips or classes;
b. Take pictures to be developed;
c. Lay pictures out at meeting for members to view;
d. Buy an album, and place pictures in album to present to president at the end of her term;
e. Guild will reimburse you for all photography expenses.

Sunshine/Sorrow
Is responsible for sending cards and making phone calls to express the feeling of the guild in cases of things that happen to our members, such as birthdays, sickness, births and deaths.  It is each person responsibility to report any of this information to her for action.

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