DUTIES OF CHAIRPERSONS
Basket of the Month
There are 1 basket given each month as door prizes. A total of $35.00 is spent. Quilting items such as fat quarters and miscellaneous needs are purchased at random quilt shops and placed in the baskets. The baskets themselves are usually donated or purchased at garage sales. We try to take advantage of sales and most quilt shop owners will give a 10% to 50% discount when told what it is for. At the meeting, a ticket is given to each member and we draw for the basket.
First of all, it is very important that the Newsletter Chairperson attends both Board meetings and general meetings. Although the secretary takes notes, it is important that you collect information that will be of interest in the coming newsletters, ie. coming events, those who are in need of prayers, what upcoming programs will be available for Guild meetings etc. The newsletter is placed on a hard drive, ready to make changes, but not having to retype a new Newsletter each month. Call other committee members or officers for additional information that may be needed for the Newsletter. The president is contacted each month and asked for her/his letter or note to the members, obtain copy of general meeting minutes to add to the newsletter from our secretary. Contact Hospitality Chairperson for anyone needing our prayers, contact the treasurer for any news she/he may have for the letter, and basically check with the ladies holding various committees to include as much information as possible each month. Once the Newsletter is typed try to have someone reread for typo errors etc, then the Newsletter is ready to go to print. Purchase copy paper and make copies, put together Newsletter, obtain labels from membership chairperson to place on each Newsletter, then go to the post office, purchase stamps, save receipts for any purchased items for the Newsletter then turn into the treasurer. Then mail off Newsletter. Try to get the Newsletter in good standing order so that once the board meeting is attended each month any additional info can be added if needed and then prepare to ready for print.
The publicity's duty consists of putting announcements in the newspapers (such as The Star Advocate, The New Observer, and Today when space is available) alerting readers of monthly meetings and up coming events.
Block of the Month
There are many variations of this project. The purpose is to have finished quilts at the end of the year. The standing idea is a different block is passed out with pattern and instructions at the regular business meeting. For each block that is handed out we ask for one volunteer to make a block for the guild so the guild will have a completed quilt at the end of the year.
This chairpersons is responsible for having snacks and drinks at our regular business meeting. She/He shall purchase necessary paper items and utensils as needed. She/He may call members for donations or fix it herself/himself.
The membership person greets all members and guest at the meeting.
a. Collect membership dues and turn into treasurer;
b. Create membership and mailing label list;
c. Sign up new members and make sure they receive a membership book, and guild pin (you should always keep at least 3 complete sets with you at each meeting);
d. Provide a sign-in sheet for members and non-members to sign in.
Take pictures of show and tell at guild meeting;
a. Take pictures of any special trips or classes;
b. Take pictures on memory card and give to webmaster to insert into website;
c. Guild will reimburse you for all photography expenses.
Is responsible for sending cards and making phone calls to express the feeling of the guild in cases of things that happen to our members, such as birthdays, sickness, births and deaths. It is each guild members responsibility to report any of this information to this chairperson for action.
Space Coast Quilters Guild, Inc.